Records Retention
This page is designed to provide researchers with sources of information concerning how long experimental data or financial records must be retained after completion of a study or grant, according to regulations of the National Institute of Health, State of Connecticut, and American Psychological Association. Listed below are links to information from each of these governing bodies on their requirements for records retention/management. Please note that other funding agencies (e.g. NSF, private/professional organizations, etc.) may have their own requirements as well — it is the responsibility of the researcher to determine which organization has the most stringent regulations.
- University of Connecticut Records Management Office: See “Retention of State records” at http://doddcenter.uconn.edu/rm/index.htm and “Records Retention Schedules for State Agencies” at http://www.cslib.org/publicrecords/retstate.htm for State of Connecticut requirements.
- American Psychological Association: pages scanned from the APA Manual, 6th edition, pages 12-13. Download Here
- National Institute of Health Grants Policy & Guidance Homepage: http://grants.nih.gov/grants/policy/policy.htm
- NIH Grants Policy Statement (1994) – This policy statement is effective for all grants with budget periods beginning on or after April 1, 1994. It also reflects policies with earlier effective dates. This document supersedes the PHS Grants Policy Statement dated October 1, 1990 as updated September 1, 1991 (DHHS Publication No. (OASH) 90-50,000 (Rev). See “Record Retention and Access” at http://grants.nih.gov/archive/grants/policy/gps/8postnew.htm#access
- NIH Grants Policy Statement (10/01/1998) – Effective for all NIH grants and cooperative agreements with budget periods beginning on October 1, 1998 through February 28, 2001. See “Record Retention and Access” at
http://grants.nih.gov/archive/grants/policy/nihgps/part_ii_6.htm#recret - NIH Grants Policy Statement (03/01/2001) – Effective for all NIH grants and cooperative agreements with budget periods beginning on March 1, 2001 through November 30, 2003. See “Record Retention and Access” at
http://grants.nih.gov/archive/grants/policy/nihgps_2001/part_iia_7.htm#_Toc504811887 - NIH Grants Policy Statement (12/03) – Effective for all NIH grants and cooperative agreements with budget periods beginning on or after December 1, 2003 through September 30, 2010. See “Record Retention and Access” at
http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part8.htm#_Toc54600143 - NIH Grants Policy Statement (10/1/2010) – Effective for all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2010. See “Record Retention and Access” at
http://grants.nih.gov/grants/policy/nihgps_2010/nihgps_ch14.htm#_Toc271265261 - NIH Grants Policy Statement (10/1/2011) – Effective for all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2011. See 8.4.2 Record Retention and Access at http://grants.nih.gov/grants/policy/nihgps_2011/nihgps_ch8.htm#_Record_Retention_and
